AGENDA AS POSTED:
Welcome, introductions and call to order
Choose chair and clerk, reorder and add items.
Review of Spencer Group Assessment
Update on water and septic
Near term facilities grant opportunities / deadlines
Items unanticipated at time of posting.
Meeting schedule: Set next meeting date
Adjourn
Meeting at Warwick Town Hall February 24, 2026 6:30pm
Attending: Andrea Woods, David Young, Jim McRae, George Day in person Claudia Lewis and Jack Cadwell, Remote John Gagliani, Absent
Agenda unchanged from what was posted.
Chair George Day presided as elected at last meeting.
- Hear and discuss:
(Additional) Review of Spencer Group Assessment
- Jim McRae had a few comments (not present at last meeting) regarding concern about an entire re-roofing project, would want to fully explore repair first. David agrees, needs to explore type of slate. George notes an error on the date of the clock face lettering in the historical part of the report which is of no consequence. The Committee has agreed NOT to do the attic insulation as suggested by Spencer as it could create mold. The building likely is to be used mostly in warmer temperatures in the near term and could be heated with existing working oil heat if needed in colder months at much less cost than insulation project.
Update on Water and Septic
- Water/Septic – Don Matthews and Chris Stoddard, PE have provided a rough estimate of costs. This was not contemplated in the Spencer Preservation Assessment:
$13,500 well work / water system with pump
$2,500 Septic System Design
$2,000 costs to run system across Rt 78
$8,000 excavation work
$5,000 for tank if 3,000 gallon, $1,100 for 1,100 gallon tank
$500 miscellaneous equipment
Roughly $30,000
George Day offered to go with Don in the spring to look at options for hooking into the Parsonage, Town Fountain or other source.
Update on Building Envelope – Storm Windows
- As previously discussed, this is work the Committee would push to Phase I instead of Phase II to save the windows from further damage. Jack Cadwell presented a rough estimate of $28,630 for 26 storm windows. They are large and there was discussion about renting a Lift or incorporating this with a Lift that may be needed for the Broadband work in town. This does not include labor which could be approx. equal to the cost of the windows.
Other items to be possibly rolled into the One Stop Grant
- Sill Plates and Repair Work as enumerated in the Spencer Plan: $97,500. Jim agreed to help with reviewing specifications for this. At last meeting, John G was going to ask Spencer what it would cost to have them develop plans and specs for bidding this work.
Other Updates
- Electrical – George has looked at the electrical panel. It is not out of date and it has plenty of room for expansion. This doesn’t seem to need any attention at this point.
- Front Steps – was indicated in the Spencer Report in Phase I. Jim will take a closer look at them to determine if it seems like a fix that can be done with volunteers – after the snow recedes. Keep it in the grant application list for now.
State Grant update
- Andrea reports that FY27 “One Stop Grants” program has been opened and they are accepting EXPRESSIONS OF INTEREST letters. David wrote the letter last year and agrees to write it again and sign it on behalf of the town with input and editing help. Full Grant Applications will be accepted starting May 4.
- The amount, roughly, of items we could conceivably complete in the 18 month timeline available for work under the grant is +/-$200,000. Grants range from $50,000-$500,000.
Note related to assignments from January 13 meeting: We did not discuss the Pipe Organ historic listing at this meeting, put on next meeting agenda.
CLERK NOTES THAT ACCEPTING JANUARY 13 MEETING MINUTES SHOULD HAVE TAKEN PLACE. NEED TO DO THIS AT THE NEXT MEETING
- Next meeting will be March 24, 2026 at 6:30pm
- Meeting adjourned at 7:35pm
Respectfully submitted,
Andrea Woods, Clerk