A meeting of the Warwick Highway Commissioners was held on 10/20/2025 at the Town Hall
Members present: Robert Croke (RC), Todd Dexter (TD), 5:25pm Vernon Bass (VB)
Members not in attendance: N/A
Others attending: Tracy Styles/Minutes Manager, Bruce Kilhart, Matthew Dorgan, Ryan Mailoux
Meeting called to order at 5:07pm by RC, TD Seconded
Board read through meeting minutes to be approved.
RC Moved that the Meeting Minutes from 9/29/2025 be moved into the permanent record. TD Seconded. All in Favor “Aye” 2-0-0 Passed
TD Moved that Time off/ Vacation to the top of the agenda as Ryan is here to discuss. RC Seconded. All in Favor “Aye” 2-0-0 Passed
Ryan is here to discuss Payroll portal and Vacation, Sick time/off. Accrual portal is available for highway to use if we opted to do it. Having the Payrate added to the paystubs can be done easily. Ryan will reach out to department heads to get that in the works. The clocking in/clocking out feature is a possibility as well. It will cost $4 a person for the software.
Superintendent reports:
Matt D. has got the bid for the new truck for when the bids open. The screener should be here this week or next. Tracy will call T-Quip again to verify insurance and get the screener on its way. Screener will be a 1 man operation with constant supervision. Roadside filling will be done as soon as the milling are screened. Brush cutting will be starting 10/27/2025 done by Northfield Highway Dept. Sand has started to be delivered last week by NorthEast. Beech Hill has been graded and they had to work on Bliss Hill because it was a mess in the Warwick section. Salt will be delivered 10/27/2025 by Leeds. Matt will have the Fountain buttoned up the first week of November. Matt installed a lockbox on the Church for the Police Dept. Highway has also been helping with Transfer Station.
Tracy gave update on grants and budget. Tracy will file EOI for Culvert replacements.
Tracy to look into the unpaved roads grant for buying a grader. Matt will look at the prices and then Matt and Tracy will work together to apply for the appropriate funding.
Discussion ensued on Volvo rubber-tired excavator. Med size VS Full size. Matt will schedule to go look at it.
Conflict of Interest module to be completed.
GMC training to occur. Tracy will follow up about plate and insurance.
Tabled:
- Update John G about written protocols – Jkg424@AOL.com
To Do:
- Tracy will send EOI for culvert replacement grant, Tracy will send FEMA Maps out
Adjournment: RC. moved to Adjourn meeting at 6:39pm; TD Seconded. All in favor “Aye”. Motion passed.
Submitted by: Tracy Styles, Minutes Manager
Next Meeting: 11/03/2025 5pm